Trainiac SA (Pty) LtdTrainiac SA (Pty) LtdTrainiac SA (Pty) LtdTrainiac SA (Pty) Ltd
  • Service Model
    • What we do
    • Where we do it
    • How we do it
    • Service Deliverables
  • Digital Offering
    • Digital Platform
    • Micro-learning academy
    • Trainiapp AI
  • Insights
    • Blogs
    • White Papers
    • Case Studies
      • OurHealth
      • MoneyHelp
      • MyWorkLife
  • Our Vibe
  • Contact

System and process adoption

    Home System and process adoption
    Website 01 1 | Trainiac SA (Pty) Ltd

    System and process adoption

    What is it?
    Why do we need it?

    Changing circumstances require for businesses to periodically review its  systems and processes to stay on top of the game.

    An upgrade or change of a system and/or process, although intended to improve efficiencies and therefore overall performance, can be very costly if people are not properly onboarded on the change. This requires careful careful attention to prevent frustration, disengagement and sometimes a complete disregard of what has been invested on the new system or process. This is where a change management must form part of the strategy from the onset to ensure adoption and ultimately quickly realise Return On Investment.

    Change management campaign

    As part of the change management campaign, a variety of engaging visual tools are used to create excitement and generate awareness of the upcoming change. It details key communications such as the rationale behind the change, what is changing, the overall benefits and features of the system, and how the users will be supported during this change.

    Website 05 | Trainiac SA (Pty) Ltd

    What does it look like?

    Journey maps

    Journey maps visualise the overall change journey, preparing learners with a visual overview of what to expect along the way. Ongoing change collateral is developed at specific points along the journey to continually reinforce the change message.

    Website 06 | Trainiac SA (Pty) Ltd
    Website 07 | Trainiac SA (Pty) Ltd

    Videos

    We use suitable visual aids such as videos, which we create as part of the change management campaign to build excitement and generate awareness of the upcoming change. It also gives the learners a taste of what is to come, provide learners with a sense of comfort that the new system would offer the same functionalities as the current system and detail exciting new benefits.

    System training

    The system training focuses on the key process steps that need to be completed on the new system. The learning covers contextual process information, key business rules and the relevant system process steps through either simulation video tutorials or practical “let me try” simulations.

    Website 08 | Trainiac SA (Pty) Ltd
    Website 09 | Trainiac SA (Pty) Ltd

    Facilitator support + reinforcement

    All phases of the project are supported by comprehensive facilitator guides and reinforcement activities, as well as a series of supporting infographics and visuals to help reinforce the knowledge. The facilitator guide details how to run each activity using structured conversations as well as the tools to support the learning experience.

    All phases of the project are supported by comprehensive facilitator guides and reinforcement activities, as well as a series of supporting infographics and visuals to help reinforce the knowledge. The facilitator guide details how to run each activity using structured conversations as well as the tools to support the learning experience.

    GO BACK

    • Privacy Policy
    • Cookie Policy
    • PAIA Manual

    @Trainiac. All rights reserved 2025

    Head Office
    59 12th Ave, Parktown North, Randburg, 2193
    Johannesburg, South Africa

    Contact
    t: +27 11 880 8060
    e: hello@trainiac.com
    e: ukoffice@trainiac.com

    • Home
    • Service Model
      • What we do
      • Where we do it
      • How we do it
      • Service Deliverables
    • Digital Offering
      • Digital Platform
      • Micro-learning academies
      • Trainiapp AI
    • Insights
      • Blogs
      • White Papers
      • Case studies
        • MoneyHelp
        • MyWorkLife
        • OurHealth
    • Our Vibe
    • Contact
    Trainiac SA (Pty) Ltd